Build internal project hubs, team sites, public-facing websites, and more—all without designer, programmer, or IT help. With the new Google Sites, building websites is easy. Just drag content where you need it. Create a one-stop destination for all important information, including videos, images, calendars, presentations, documents, folders, and text. Then, quickly and securely share it with an entire organization or the world. What you need: account_circle G Suite account schedule 10 minutes Note: You can view the new Sites on most browsers on computers and mobile devices. However, at this time, you can only edit new Sites content on a computer using Chrome or the Mozilla ® Firefox ® browser. You will complete your portfolio in an electronic format, following the Google Sites template provided to you below. It will include the following. Invite your instructor as an owner so they can comment on your pages as well as remove themselves from the site when they are finished looking at it. Any other people who you. To delete these items simply click on the list row. Click 'Delete list item' in the dialog. Change the columns and default sort order using 'Customize this. Template assets. Add and remove pages from navigation. Create pages. Customize your site logo. Powered By Google Sites. Sharing the website, visitors will see a “needs permission” screen instead of the Google Doc. Be sure to set document permissions. Notice the toolbar when the embedded document is selected. There is an option to “pop out” or delete the embed. Choose the pop out icon to view the Google Doc and press. The meet the teacher image is in the sidebar. Follow the directions in this age to edit the sidebar: When you get to editing the sidebar you should be able to click the image and get a remove button and ten insert your replacement image. ![]() ![]() When you create a new site, a file is added to Drive, just like other Drive files. Sites automatically saves every change you make, but your site isn’t public until you. Name different parts of your site: • Site document name—Enter a unique name to keep track of your site. The site document name is only visible to you. • Site name—The site name appears in the header and in the web or mobile window title bar after you publish the site. You need to have 2 or more pages in your website for your site name to appear. • Page title—Each page in your site has a title, which appears at the top of the page. The page title also appears in the navigation menu. Choose a look for your site. Each theme comes with a preset background, color scheme, and font selection. You can adjust fonts, colors, and the background later, and you can always change the theme after the site is created. If you need to make any changes, click Undo undo, or Redo redo. • Change the background image: • Go to and open your site. • Hover over the background image and click Change image image. • Select an image from the Gallery or choose another image to upload. • Click Select. • (Optional) To go back to the original background image, click Reset refresh. • Change the header type: • Hover over the background image and click Header type. • Choose an option: • Large banner • Banner • Title only • Change the theme and font style: • In the top-right corner, click Themes. • Select a theme option and choose a color. • Click Font style and select a style. Add pages for more content. Keep related information together by nesting pages. Nested pages appear as a subtopic of another page. Add pages: • In the top-right corner, click Pages > Add page. • Name the page and click Done. Reorder or nest pages: • Click Pages. • Drag a page up or down in the list to reorder it. • Drag a page on top of another page to nest it. • (Optional) To un-nest a page, drag it to the bottom of the list. Note: You can only nest a page five levels deep. You can’t nest the page that’s set as the homepage. Choose page options: Under Pages, select a page and next to it, click More more_vert to: • Set it as the homepage. • Duplicate the page. • Rename the page. • Create a sub page. • Remove the page from the site. You can’t remove the page that’s set as your homepage. • Hide a page or sub page. You can’t hide the page that’s set as your homepage. Visitors to your site use the navigation menu to jump to different pages. By default, the navigation menu is at the top of your site. In the top-right corner, click your homepage to see the menu. You can move the navigation menu to the left side if you want, but you need to have one or more pages on your site to change where it appears. Change where the navigation menu appears: • Hover over the site name and click Navigation Settings settings. • Choose where to place your navigation. • To see the menu on the left, click Menu menu. • (Optional) To move the pages in the navigation menu, see. Add content to your site: • On the right, select the page that you want to add content to. • Click Insert. Or, double-click on the page where you want to add content. • Choose the content you want to add: • Text box—Add titles and text. • Embed URL—Add photos, designs, and other images. • Images—Add content directly from the web, such as music and videos. • Upload—Upload photos, videos, or other documents from your device. • Components—Add a (horizontal) divider line to your page. • Google Drive—Embed any file or the contents of a folder stored in Drive. If you make changes to your files in Drive, the same changes automatically show in Sites. • Google Embeds—Add YouTube videos (such as product trailers or company ads), calendars (such as team or event calendars), and maps (such as office locations, event directions, or ). • Google Docs—Add anything from Docs, Slides, Sheets, Forms, or Charts to your site. Any content you change in the source file will automatically update on your site. • Double-click on the page to add content. Edit sections: Hover over a section to change it. • To change the background for each section: Click Style palette and select a style. You can also select Image image to add a background image. • To move a section: When you insert new content, it’s added to a new or existing section. To move that section up or down, click Move section and drag the section where you want it. • To duplicate a section: Click Duplicate section content_copy. You can also copy and paste a section onto another page in your site. Resize an image: Select the image and then drag the sides or corners of the image. Hold the Shift key while dragging to keep the image ratio. Move an image: Drag the image to a different part of the section or to a new section. You can place the image wherever you see a highlighted area. Note: Currently, you can’t place an image in a text box. Crop an image: • Select the image and then select Crop crop. • Slide the dot to zoom in or out. • Drag the image to change the visible portion. • Click Done done. • (Optional) To uncrop an image, click Uncrop crop_free. Replace an image: • Select the image. • Click More more_vert > Replace image > Select image. • Choose a new image file and click Select. Add alt text to an image: Alt text appears when someone hovers over an image on your site. • Select the image and click More more_vert > Add alt text. • Enter a description and click Apply. Add a logo Logos appear in the top navigation bar, next to the site name. • Hover over the top of the page header and click Add logo image. • Click Upload file_upload or Select images image. • Select the logo and click Open or Select. • (Optional) To change the color of the page header, under Background, click the Down arrow arrow_drop_down and select a color. • (Optional) To select a theme color based on your logo, in the Edit logo window, select a theme color. Note: Logo files can be in.jpg,.png, or.gif format. For best results, the logo height should be at least 112 px. You can embed: • Websites • Web apps using Google Apps Script or App Maker • Google Data Studio reports Depending on what website you add, you might be able to customize how the site appears on your site. Some allow a preview option or an option to see dynamically updated content. After you add content, you might need to sign in again to see the update. Add content from another website: • Open your site and on the right, click Insert > Embed URL. • Enter or paste the URL you want to embed. • Select Whole page or Preview and click Insert. Note: If you can't add or preview content, contact the website's owner. Anything you insert is added as a content “tile” on the canvas grid. Tiles snap to the grid so it’s easy to move, align, and edit them. Move site content: • Hover over the content you want to move until you see Move open_with. • Drag the content to a highlighted area. Resize site content: • Select the content you want to resize. • Drag the blue circles to resize. Group and ungroup objects: You can connect text boxes and images together in a vertical group. • Add a photo and a text box to your site page. • Drag the text box to the top or bottom half of the object until a blue line appears. • To ungroup text boxes and images, click the group you want to separate. • Click the object you want to remove from the group, and drag the object away from the group. • To change the order of grouped objects, click the group you want to change. • Click the object you want to rearrange and on your keyboard, tap the Up or Down key. Share a site: • Choose an option: • To share a site from Sites, click Add editors person_add. • To share a site from Drive, in Drive, select the site file and click Share person_add. • Choose people to share your site with: • To set permissions across your organization: Under Who can edit, click Change, select a sharing option, and click Save. You can then copy and paste a link to the site into an email or chat message. • To set permissions for individual people: In the Invite people box, enter the names or email addresses of people in your organization you want to share your site with then, click Send > Done. • Change people’s permissions: • To give permissions, click the Down arrow arrow_drop_down next to the person’s name and select a permission level. • To remove permissions, click the Down arrow arrow_drop_down next to the person’s name, and click Remove close. • (Optional) To restrict editors from publishing, changing site access, or adding new people, click the box next to Prevent editors from changing access and adding new people. • Click Save changes > Done. Note: After you publish a site, you can share it by clicking Copy link insert_link > COPY LINK and then paste the link to someone in a chat or email message. When you publish your site for the first time, add a site name to complete the site URL. You can only use letters, numbers, and dashes in the site name. The beginning of the URL includes your organization’s domain and can’t be changed. Publish your site for the first time: • Click PUBLISH. • Add a name to the end of the URL. Certain terms, such as support and admin, can’t be used. • Under Who can visit my site, choose who can see your site: • Anyone in your domain • Anyone on the web • (Optional) If you choose Anyone on the web and you don’t want your site available in public searches, check the Request public search engines to not display my site box. Note: This doesn’t guarantee that your site won’t show in public search engines. It only requests that search engines do not automatically index it. • Click PUBLISH. Visit your site's URL to confirm that your site published correctly. Change who can see your published site: • Next to PUBLISH, click the Down arrow arrow_drop_down > Publish settings. • Under Who can visit my site, choose who can see your site: • Anyone in your domain • Anyone on the web • Click SAVE. Note: You can continue to edit your site after you publish it. However, you need to republish the site to see any new changes. Search in a site: When a Google Site has more than one published page, you can search for what you want to find on the published version. • Go to a Google Site website and at the top right, click Search search. • Type your search and tap Enter on your keyboard. Google Docs is a great business productivity application with most, if not all, of the features you could want from a word processor. But some users have been slow to abandon desktop office applications for cloud-based options, because they fear they’ll lose functionality. For those who doubt the practicality of Google Docs—or have yet to make the most of Google’s powerful word processor—here are over three-dozen tips and tricks that make the app more useful. These should be of help to not only professionals, but students and educators, as well. • • • • • Adding and Editing Images 1. Insert an Image by Its URL. Any word processing application worth mentioning allows users to insert images from a local hard disk. But Google Docs allows you to add any online image via a URL—just click 'Insert' in the menu bar, select 'Image' from the dropdown list, navigate to the 'By URL' option and paste your image link in the text box. Docs saves the image in your document, so even if the original file is removed from the internet or, the image stays just where you placed it. Bonus: you can also add images using Google Drive, your hard drive in the cloud. Search for an Image. If you want to add an image but haven’t yet found the right pic, there’s no need to leave your document and kill your productivity: The 'Research' tool can help you search the web for images by keyword right within the 'Research' sidebar. To use this feature, activate the Research sidebar underneath the 'Tools' menu. From there, filter images by usage rights—make sure you’re not using a picture that requires any special license—and automatically add a citation with the 'Citation' dropdown. (If you don’t want or need to include a citation, simply select and delete the superscript that automatically appears.) Clicking an image in the 'Research' results will take you to the URL where the image appears, and dragging the image will allow you to place it in your document. Edit an Image. For works in progress, collaboration tools are where it’s. Google Docs allows you to make a document visible to only a few people, and control how each person interacts with the document. To just share information internally, allow specific people to view your document and nothing more. That’s not incredibly useful for feedback, though. For that you need the 'Can edit' and 'Can comment' permissions. To collaborate with another user, give them full access to edit the document, but if you’re just looking for some feedback, limit them to commenting only. Utilize Comments and Notifications. When you initially share a Google Doc, collaborators will receive an email, in which you have the option to compose a note. Beyond that initial email, however, the only email they'll receive going forward is either a notification when a suggestion they've made is acted upon or when they're tagged in a comment. If you'd like to email all collaborators, maybe to tell them you're ready for their final review of the doc, Google gives you that option—'Email collaborators'—under 'File' in the menu bar. Email a Document. This might sound crazy, but not everyone has a Google account, or even a passing familiarity with Google Docs. Less experienced users might get bogged down in the functions of shared documents, but you may still wish to have their feedback or provide them with access to your completed document. That’s where 'Email as Attachment'—accessed under the 'File' dropdown in the menu bar—comes in. Enter your contact’s email address, and add a message before sending. You can select a file type, including PDF, DOCX, and RTF, or just let Google Docs paste the document into the email. Download a Document as a PDF, Word Doc and More. If you're creating a resume or writing an assignment in Google Docs, you'll want to send the recipient a finished copy rather than an editable document. To do so, download your Google Doc as a PDF. You'll find this option under 'File' in the menu bar, where you'll select 'Download as'. There you have the option to export the doc not only as a PDF but as five options: Microsoft Word (.docx), OpenDocument Format (.odt), Rich Text Format (.rtf), Plain Text (.txt) and Web Page (.html, zipped). Change Viewing Mode to Review Final Draft. You can allow others to view your document without editing, but there are times you’d like to do the same. This will likely come at the last stage of the draft, after you’ve ironed out all of the errors. Choose 'Viewing' from the toolbar dropdown in the upper right to read through your document without making any changes. No accidental keystrokes will inadvertently change your document, nor will cats running across your lap replace all of your hard work with random gibberish. Track Edits with Suggestions. From the 'File' menu, select 'See Revision History' for a list of changes made in the document, all the way back to when it was first created. Unfortunately, the revisions list isn’t very descriptive, giving only the date and time of the revision and the name of the editor. With 'Show Changes' selected, however, you can take a look at how the document was edited for each revision, allowing you to easily revert to or compare with a previous version if necessary. Shortcuts and Tips to Speed Up Editing 17. Learn Keyboard Shortcuts. There are a ton of keyboard shortcuts in Google Docs to speed up editing. While the basics—like Control + I in Windows and Command + I in OS X to italicize text—are all included, there are a bunch of Google Docs-specific shortcuts designed to cut down on mouse clicks. Google provides a list of all of its, accessible from the 'Help' menu. Shortcuts are broken out by operating system (OS), so you won’t need to figure out the various keystrokes from Mac to PC to Chrome OS. Access Menu Items with the 'Search the Menus' Shortcut. There really are a lot of shortcuts available in Google Docs, but this is one of my favorites. It's the 'Search the Menus' shortcut, accessible via the Alt + / or Command + / keystrokes. This shortcut opens the 'Help' dropdown and places the cursor in the search field. But you’re not going to search the FAQs: Instead, you can search all of the menus in Docs. By typing in what you want to do, you can accomplish a lot without bothering with any of the actual menus. Quickly change fonts, apply paragraph formatting, insert special characters, run a spell check, and a lot more. Quickly Add a Link. If you’re crunching numbers while you write, the Google Docs equation shortcut can be a time saver. They don’t rely on memorizing special keystrokes, so they’re easy to implement with very little effort. Select 'Equation' from the 'Insert' menu to place a new equation field in your document. From there, just type names of the symbols you wish to include, preceded. Greek letters, math operators, and relations symbols are all included, and you can get a full list of shortcuts from the, accessible from the Help menu. Create Your Own Shortcuts. A big plus for people who like hands-on ways to improve their workflow is. Scripts can create and modify documents, streamlining how you interact with your document, or they can customize the Google Docs user interface, placing the tools most important to you in easy reach. Google suggests you should have some familiarity with Javascript before digging into Apps Script, and suggests some that will work for beginners. If you’re already comfortable with Javascript, though, Google offers a guide for. Writing Tools for Scholars 28. Get Definitions and Synonyms. The 'Scholar' search in the 'Research' sidebar can provide you with sources for your research paper or assignment. The results are truncated, but Google Docs will provide you with some of the most cited works on a given topic or keyword. Select a result to read the source document and see how many people have already cited it in Google Docs. If you decided to use the source in your document, the 'Research' sidebar will automatically add a citation in your preferred format, either as a footnote or as an inline citation. Find Famous Quotes. Well-placed quotes can be a big help in driving your argument home, but general quotation searches can be unreliable. The 'Quotes' search in the research sidebar will provide fewer but higher quality quotes results, and you can examine the sources for each quote to determine its reliability. If you choose to include a quote in your document, select Insert from the Research sidebar. Again, Google Docs will automatically include a citation in your preferred format, this time linking back to the quote site in a footnote. Add Footnote Citations. It’s likely most of your sources are going to come from books and articles you’ve found elsewhere. In that case, you’ll need to create your own citations. That’s where the 'Footnote' insertion tool comes in: Google Docs won’t automatically generate your footnote citation the way it will when you add a source from the 'Research' sidebar, but it does place a superscript number in your text that coordinates to an empty citation in the footer. Tip: Along with your footnotes, your page footers can include unique text—or no text—on the first page, and you can choose how you want page numbering to appear, both from the Insert menu. Create a Table of Contents. Google Docs will translate your document into dozens of different languages from the Tools menu. Google’s translations aren't perfect, so don't rely solely on Docs for translations, but it will be useful if you’re reading a document in another language and need some help. Translate Document creates a new, translated version of the original document, so it’s not great for inline translations. Fortunately, there’s an add-on for that. Get More with Add-ons and Integrations 34. Translate a Single Word or Phrase. Select 'Get Add-ons' in the 'Add-ons' menu to navigate to the. Some of the most popular add-ons will be listed on the front page, but you can also browse by categories like Education, Business Tools, and Productivity. If you don’t see what you want, try a keyword search. Once you’ve installed an add-on, you can access it from the 'Add-ons' menu. It’s worth noting, though, that most add-ons come from third-party developers and, while some add-ons are great productivity boosters, some may not work as advertised. Edit Microsoft Office Documents. One of the most useful add-ons is. It’s actually a Google Chrome extension, so you’ll be restricted to the Chrome browser, but it integrates seamlessly with Google Docs to handle Microsoft Office files. Without the add-on, you can view Office files in Google Docs, but you can’t edit them. Editing functions are limited while in Office Compatibility Mode, but at least you get some access to your DOCX files without relying on Microsoft Office. If you need the full functionality of Google Docs, you can save a copy of your original file in a compatible format. Automatically Save Email Attachments as Google Docs Files Google Docs is all about streamlining the writing process. A big part of that is having your documents available anywhere, consolidating them in one place rather than keeping out-of-date copies in your email inbox, on a USB drive, and wherever else. Using, an app integration tool, you can automatically copy any email attachment that hits your inbox to Google Drive, allowing you to edit it at any time in Google Docs. Spruce up Your Documents with Templates. You may already be familiar with the open source web fonts provided by Google Fonts. Now, every one of those open source fonts is available in Google Docs. From the 'Font' drop down, click 'More Fonts.' Browse fonts by type—such as serif, sans serif, and handwriting fonts—and sort alphabetically or by popularity. Add a font by selecting it from the fonts list, and remove a font from your personal stash by clicking the 'X' next to its name in the list on the right. All fonts added here will appear in the 'Font' drop down and can be used in your document like any other font. Write In (Just About) Any Language. Google Docs isn't handcuffed to the English language. To change the default language for your document, select Language in the File menu. Sure, you’ll see lots of languages that use the same alphabet as English, but there are also lots of others that would be almost impossible to work with without a special keyboard. Automatically Import or Export Docs Maybe you rely on Google Docs, but prefer another cloud-storage app like Dropbox, Box, or Onedrive for your files. No worries, you can still do your word processing in Google Docs even if you're uncommitted to Google Drive. Using app integration service Zapier again, you can start automatically sending files from one cloud-storage service to another. For example, take Dropbox and Google Drive: create a Zapier integration to automatically copy new Dropbox files to Drive or utilize an integration that copies Drive files to Dropbox. When setting these up, you can select specific folders in your cloud storage provider, too, and use multiple Zapier integrations to keep the two services in sync. Take Advantage of Offline Editing. Offline Editing allows you to save a copy of your document on your device to edit while you aren't connected to the internet, and your document will sync when you’re back online. Offline editing may be old-hat for some users, but it’s a pretty big deal if you don’t have a 24/7 internet connection. You’ll need to use Chrome to make offline access work, and it’s best to only use one Google account per Chrome profile. In the Chrome menu, sign in to your Google account. Offline access will automatically be turned on the next time you visit Google Docs. Bonus: Learn More About Google Sheets with Zapier's Free Book. Need to crunch numbers and manage data alongside your documents? Google Docs companion spreadsheet tool,, is the tool for you. It includes the core spreadsheet features you'd need, along with add-ons and a built-in form tool to gather info and connect your spreadsheet to web services. To help you get started, we're written an entire book about Google Sheets:. It takes you from the spreadsheet basics of creating new sheets and formatting your data all the way to building custom apps inside your spreadsheet and automating it with. Whether you're a beginner spreadsheet user, or are trying to switch from Excel, it's the perfect resource to help you get more out of the Google Apps suite. Download The Ultimate Guide to Google Sheets Just sign up for and we'll give you our free ebook. Subscribe + Get a Free Ebook Your Turn This list a few years ago might have been half as long, but the team behind Google Docs has new features and enhancements. So these tips are far from all there is—missing, for example, are the options to 'Find & Replace' a word or 'Insert Table,' two handy features for professionals. What Google Docs feature have you found most helpful to your work? Which tips did we miss sharing? Related: ' Updated Feb 25th to add info about Google Docs new page footer features.
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